As a member of a board, you are entrusted to make important decisions that will impact the future success of your company or organization. The decisions you make are typically made while in a meeting with your fellow board members, and it’s essential that everyone in the room is fully engaged and focused. When your board meeting is held at a distance, it’s difficult to keep everyone’s focus. This article will help you understand how to conduct a meeting remotely to maximize the efficiency and effectiveness of your board.

Be sure that all participants can access the boardgreenroom.com/best-video-conferencing-software documents, information, and data necessary to be productive. Think about sharing documents in advance so that participants can review them prior to the meeting. This will reduce the need to ask questions if the answers could be found by reviewing the document.

Use slides that slide transitions to highlight important details at the start of your meeting. This can include the consent agenda actions items, financial reports. This will help organize your meeting and help keep the conversation moving.

Encourage participants to speak if necessary to encourage participation. This can be done by calling roll and then announcing each person’s presence. It’s also an excellent idea to avoid scheduling events around meal times so that people don’t eat on camera or distracting other people in the room.

Before the meeting gets underway check your equipment to avoid any interruptions or technical errors that could take up precious time. It’s not common for people to not remember this step, so send a reminder to everyone to walk them through the process of examining their software, microphones and cameras before the meeting starts.